Terms Of Business

About us

Bluestone Insurance Services Ltd of Esland Place, Love Lane, Cirencester GL7 1YG is authorised and regulated by the Financial Conduct Authority. Our Firm Reference Number is 631481. We are permitted to arrange, advise on and deal as an agent of clients and assist in claims handling with respect to non-investment insurance policies. You can check these details online using the Financial Services Register [accessible from www.fca.org.uk] or by contacting the Financial Conduct Authority Consumer Helpline on 0800 111 6768. We are also authorised by the FCA for consumer credit broking. We act for one lender, Close Brothers Premium Finance.

Your duty of disclosure Consumers:

You must take reasonable care not to make a misrepresentation to the insurer. This means that all the answers you give and statements you make as part of your insurance application, including at renewal and when an amendment to your policy is required, should be honest and accurate. If you deliberately or carelessly misinform the insurers, this could mean that part of or all of a claim may not be paid. Commercial customers: If the insurance is arranged wholly or mainly for purposes related to your trade, business or profession you have a duty to disclose all material facts whether or not the insurer asks for specific information. This duty applies throughout the life of your policy, and when you renew your insurance.  Material facts are any facts which may influence the insurer’s decision to accept the policy and/or what terms are applied.  Failure to disclose a material fact may invalidate your insurance and could mean that your claim will not be paid.

How to cancel

You may have a statutory right to cancel a policy you take out through us within a short period. Please refer to your policy summary or your policy document for further details.  If you cancel within the statutory cancellation period (where this applies) you will receive a pro rata refund of premium from the insurer. Insurers are also entitled to make an administrative charge. In addition, we may keep an amount which reflects the administrative costs of arranging and cancelling the policy. Details of these amounts are given in our tariff of administration charges.

If you wish to cancel outside the statutory cancellation period (where this applies) you may not receive a pro rata refund of premium. In addition, we may also keep an amount that reflects the administrative costs of arranging and cancelling the policy (see tariff of administration charges). Details of these amounts are given in our tariff of administration charges.

Protecting your information

All personal information about you will be treated as private and confidential (even when you are no longer a customer), except where the disclosure is made at your request or with your consent in relation to administering your insurance or where we are required by law.

Some or all of the information you supply to us in connection with your insurance proposal may be passed to insurance and other companies for underwriting, claims and premium collection purposes. Your data will be held in accordance with the Data Protection Act 1998, under which you have a right of access to see personal information about you that is held in our records, whether electronically or manually.  If you have any queries, please write to Ms Pauline Rushton ACII at the above address.

We and/or the insurers and/or credit providers may use publicly available data from a variety of sources, including credit reference agencies and other external organisations to verify your identity or creditworthiness, to avoid fraud, and to obtain beneficial quotes and payment options on your behalf. Each of the searches may appear on your credit report whether or not your application proceeds.  By agreeing to these terms and conditions you agree to these uses of your information.

How to claim

Please refer to your policy summary or your policy document if you need to notify a claim. You should contact the insurer direct as soon as possible using the contact details provided. If in doubt about whom you should contact, please contact us on 01285 702777.

Fees and charges

Please refer to our tariff of administration charges for fees payable under this Terms of Business Agreement.  These charges will apply if you instruct us to carry out a mid-term adjustment, renewal, cancellation or other work on your behalf.  We do not make charges to clients in excess of the premium amount charged by insurers.

“Tariff of administration charges”

We retain the right to charge an administration fee for our work at the following rates:

A new policy £30.00 or up to 15% of the gross insurer premium, whichever is the greater A renewal of any policy £30.00 or up to 15% of the gross insurer premium, whichever is the greater A mid-term adjustment requiring an endorsement to be produced £10.00 Cancellation of a policy £30.00 or retention of up to 25% of the gross insurer return premium whichever is the greater Nett rated policies Up to 40% of the insurer nett premium. This will be confirmed at the quotation stage prior to acceptance of our quotation

If you pay your premium by instalments we shall inform you of any additional fees, charges or interest as part of your credit arrangements.

Our earnings

You are entitled, at any time, to request information regarding any commission which we may have received as a result of placing your insurance business or arranging premium finance. This Terms of Business Agreement constitutes both your acceptance that we may do this and your prior request for us so to do.

Protecting your money

Prior to your premium being forwarded to the insurer, and for your protection, we either hold your money as an agent of the insurer (in which case your policy is treated as being paid for), or we hold it in a client bank account on trust for you.

We may extend credit to other customers from this account and we may transfer your money to another intermediary in some cases.  However your money will be protected at all times because of the requirements of FCA rules.  We also reserve the right to retain interest earned on this account.  By accepting this Terms of Business Agreement, you are giving your consent for us to operate in this way.

Complaints

It is our intention to provide a high level of service at all times.  However if you have reason to make a complaint about our service you should contact Ms Pauline Rushton at the above address or call 01285 702777.  You may be entitled to refer the matter subsequently to the Financial Ombudsman Service.  You can contact the Financial Ombudsman Service by telephone on 0800 0 234 567 and further information is available at http://www.financial-ombudsman.org.uk/. If you do decide to refer any matter to the Financial Ombudsman Service your legal rights will not be affected.

Compensation arrangements

We are covered by the Financial Services Compensation Scheme.  You may be entitled to compensation from the scheme if we cannot meet our obligations.  This depends on the type of business and the circumstances of the claim.  Insurance advising and arranging is covered for 90% of the claim, without any upper limit.  For compulsory classes of insurance, insurance advising and arranging is covered for 100% of the claim, also without any upper limit. The scheme does not apply to consumer credit. Further information about compensation scheme arrangements is available from the FSCS on 0800 678 1100 or 020 7741 4100 or by visiting http://www.fscs.org.uk/.

Bluestone Insurance Services Ltd TOBA v2015.03