Checking your Employees’ driving licence information


Since June 2015 the traditional “counterpart” driving licence can no longer used as a method of evidencing driving convictions.

Most motor fleet insurers will require that the employer checks their drivers’ licences for any penalty points and other convictions.

This is now all handled online and the process is described below.

Please note that it is a criminal offence to obtain someone else’s personal information without their permission.

The Employee must first log on to:

..where they will need to enter the following information:-

  • Driving licence number
  • National Insurance Number
  • Postcode on driving licence

Once logged in, the Employee will be presented with a page that displays live information about their licence, including vehicle category driving entitlements, convictions, points etc.

At the top of the page will be an option to “share” the licence information.  The driver can print the summary which will include a one-time “check code.”


This “check code” can be given to the Employer in order that they can verify the information.

The Employer is then able to proceed to this page:

..where they will need to enter the following information:-

  • The last 8 digits of the Employee’s driving licence number
  • The “check code” received from the Employee.

The Employer will then be presented with a summary of the Employee’s driving licence which can be printed and saved onto the Employee’s personnel file as evidence of the periodic licence check.


A video of the whole process created by the DVLA can be viewed here:-


Source: DVLA Blog